STATUS: Exempt, Regular Full-Time
DEPARTMENT: Marketing Department
REPORTS TO: Marketing Director
Gage seeks a non-profit professional for the newly minted position of Event and Exhibition Manager to organize and oversee events and exhibitions that will make an impact to a target audience. The Event and Exhibition Manager ensures events are successful and cost-effective, paying attention to budget and time constraints. The Event and Exhibition Manager is, above all, a project manager who understands marketing and promotion techniques, is customer-service oriented, and has the utmost attention to details. Gage wants to see enthusiastic candidates with fresh ideas and the organizational skills required to not leave anything about an event to chance.
Working under the guidance of the Director of Marketing and Business Development and closely with the Development and Programming departments vis-à-vis the annual Gage Collector’s Gala, this position plays a key role in ensuring the success of Gage’s current outreach efforts and future expansion. The ideal candidate must be a team player who also works well independently, has leadership abilities, an entrepreneurial spirit, possesses initiative, has unparalleled attention to detail, and excels in being creative, dependable, flexible, and resourceful. The Event and Exhibition Manager must have outstanding management skills, demonstrated capacity to manage and motivate Gage interns, volunteers and contract staff. This position will provide administration and day-to-day management of all events and exhibitions. The Event and Exhibition Manager will also hire and oversee seasonal Special Events Coordinators.
The position requires frequent, scheduled evening and weekend time commitments for exhibition openings and special events.
Events production responsibilities:
- Plan and execute from major events throughout the year, including Gage’s three major events: the annual Gage Collector’s Gala; Art Auction & Benefit; Best of Gage; and Drawing Jam.
- Plan and supervise the execution from start to finish (timeline, staffing coordination) of other events, which, though small in size and budget, are unique in focus and target audience. These events include but are not limited to:
- Masterpiece Dinners at Capitol Hill location.
- Create, maintain and oversee an on-going stewardship plan for current and prospective grant and corporate funders
- Folk Life Festival.
- Drink & Draw (twice per month at Capitol Cider on Capitol Hill)
- Seattle Art Fair weekend
- Assist in the planning of Art Attack, at Gage South in Georgetown, Seattle—minimum of 4 times/year
For all these events the Event and Exhibition Manager is required to:
- Prepare budgets and ensure adherence.
- Produce organized timelines and manage staff roles.
- Source and negotiate with vendors and suppliers.
- Be in charge of hiring personnel (Special Events Coordinator, Project Manager, Production Lead, interns, DJs, etc.).
- Collect marketing content (photo/video) from events.
- Supervise event staff (event coordinators, interns, etc.) and record and maintain time sheets.
- Coordinate all operations.
- Lead promotional activities for the event.
- Approve all aspects before the day of the event.
- Ensure event is completed smoothly and step up to resolve any problems that might occur.
- Analyze the event’s success and prepare reports.
- Come up with suggestions to enhance the event’s success.
In particular with reference to the Collector’s Gala, the Event and Exhibition Manager will work in collaboration with Development Department on the production of the Gala catalog.
Exhibitions production responsibilities:
In collaboration with Executive Director and Artistic Director, the Event and Exhibition Manager works on the planning of the exhibitions for the year including selection of guest curators; exhibition themes and strategies; coordinates installation and openings, manages art sales. The plan for the exhibition space at Gage is to change exhibits less frequently, and having exhibitions connected to the mission of the school, whether featuring students and faculty or guest artists.
- Plan, organize, and oversee four major exhibitions/art sales per year at Gage Capitol Hill:
- Best of Gage (Student Art Sales).
- Drawing Jam (Holiday Art Sales).
- Two end-of-the academic year group exhibitions featuring Atelier and Studio.
- Art Intensive students (usually one in March and one in April/May).
- Occasional special exhibitions both on and off site
- Plan, organize, and oversee four exhibitions/art sales per year at Gage South in conjunction with four Georgetown Art Attack events.
- Coordination of install/breakdown, including intern or volunteer coordination for patch and paint.
- Coordinate and manage art work submission, handling, and return.
- Communicate with Facility Manager on requirements for support and cleaning for the exhibition openings.
- Communicate with marketing on materials for promotion (including supply signage copy to the graphic designer).
- Handling/managing the artwork that comes in for the annual Collector’s Gala (solicitation and photography would be the responsibility of others).
- Help with Best of Gage student artwork solicitation.
- Work with Director of Marketing and Business Development to maximize opportunities for community brand-building, outreach and partnerships.
- Other projects as assigned and appropriate.
- Proven experience as event and project manager.
- Skilled in project management.
- Knowledge of KPIs and marketing techniques for event management.
- Computer savvy; proficient in MS Office.
- Outstanding communication and negotiation ability.
- Excellent organizational skills.
- A knack for problem-solving.
- Enthusiastic about external relationship building, ambassadorship, and outreach.
- A team player with leadership skills.
- Independent self-starter.
- Ability to network with arts contacts, partners, students and donors.
- Proven ability to work collaboratively as well as independently.
- Excellent written, verbal and interpersonal skills.
- Works well under stress and can juggle competing priorities./li>
- Comfortable with hands on work required of a lean non-profit organization.
- Possession of current Washington State driver’s license and vehicle.
- Ability to bend, squat, climb stairs and ladders.
- Ability to lift up to 30 pounds occasionally.
- Degree in Communications or Public Relations or 5 years equivalent professional experience required.
Gage is an Equal Opportunity Employer committed to a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, marital status, age, sexual orientation, gender identity or expression, or any other legally protected status.